University unifies fragmented access systems, moves away from prox
They also created objectives that came from project team meetings. One of the most important objectives of this project was enhancing safety and avoiding system redundancies. Another objective was improving staff efficiencies and improving how things were done.
Another key component to the project was ensuring that the proposed overhaul aligned with the university’s strategic goals. A steering committee was created for this purpose. The committee also decided who would have the responsibility of delivery and control, ultimately determining that the TigerOne card office was best suited for the task.
Installing an encryption-based system
TigerOne cards moved from HID Prox to iCLASS SE. As the university begins installing new readers over time, existing prox readers will be phased out. “By the time of the project is finished, all readers will use some form of encryption,” Tegen says.
In order to prepare for any future risks, Robbins and Tegen have already planned for the next batch of TigerOne cards to contain HID Global’s Seos technology.
Integration and automation
When creating a new access control system, automation was crucial for Tegen and Robbins, as it helps to prevent errors from manual data entry.
Data from StarRez, Banner, Peoplesoft, and CBORD’s CSGold is stored in Genetec. This data includes information regarding students’ rooming assignments, majors and courses, departments, and more.
All updates are also made in real-time. For example, if a student living on-campus changes rooms and housing makes the change, the information will be updated as soon as the switch is made. The student can’t access their old room and will have access to new room. “We’re currently working with Genetec on straightening out some spots, but it is functioning,” Tegen says.
While the first phase of the project has taken slightly longer than anticipated, Robbins and Tegen have learned invaluable lessons, including the importance of communication and sharing information with relevant stakeholders. “This is what makes us or breaks us a lot at times – how effective the communication has been,” says Tegen.
As of now, the project is slated for completion in 2020. Tegen and Robbins are still working on adding additional doors to existing facilities throughout 2018.