Users log in at the MFP by swiping their identification card, which authenticates their identity and allows them access to the device based on pre-determined permissions set up by the organization’s network administrator. The software utilizes a card reader for each machine and is compatible with most types of employee identification cards, including HID, Casi-Rusco and NexWatch proximity cards. An enterprise version of the software is also available for corporations who need to manage more than 500 users.

The package also facilitates added security measures when printing confidential documents. By configuring options such as Enhanced Lock Print NX (ELP NX) and GlobalScan NX, the system ensures the security and protection of classified files. When paired with ELP NX, documents can be held until the user swipes their ID card, which guarantees that confidential documents printing to a central machine are not taken by mistake by other users. The Card Authentication Package can also be used with Ricoh’s new GlobalScan NX to protect electronic file distribution.

The card authentication package helps reduce everyday operating costs by enabling administrators the ability to manage permission to specific functions, such as color printing or copying for individual users or groups. Once authenticated, authorized users can perform print, copy, scan, fax and/or use document server functions according to their assigned permissions.